When you try to manage a business with multiple assets, it becomes a time-consuming and complex operation in a short time. In order to keep your costs low and make sure that you’re getting the best out of your staff and equipment, you should be ready to evolve and invest in the latest technologies.
Here are a few ways in which you will be able to simplify the management process with a computerized maintenance management system (CMMS).
Identifying and Moving Items
When you are setting up a CMMS, you should input all the required information into the system, and then you will have to update it as and when the stock is moved, sold or transferred – if you’re going to be using digital scanning equipment, the system will automatically update itself to reflect any changes made. This helps you to access the up-to-date information on-the-fly and instantly locating the essential parts and items.
But, what does it mean for maintenance management? The inability to be able to locate the stock/parts as and when they are required, means that many businesses will be ordering more stock/parts in order to compensate for it. This is an expensive and wasteful practice. Knowing the actual inventory of spare stock/parts helps making maintenance quicker and a lot more efficient as a whole, this helps in reducing downtime and costs, also helps in freeing up staff to place added focus on other revenue generating activities.
Devising an Advanced Scheduling Plan
With the help of a CMMS, you will be able to set-up alerts to remind your team when there are essential upgrades and maintenance tasks that are available and need to be carried out. There are two other ways in which you can do this: task scheduling and stock alerts. While both are considerably similar, they offer their own benefits.
Task scheduling is something that is used for preventive maintenance – more than 51% of manufacturing facilities make use of a CMMS for this purpose. When you are following a schedule, you will be able to reduce the downtime of vital machinery and equipment. A robust system will also make sure that various records can be easily accessed for items that need to be tested on a regular basis.
Stock alerts are something that will alert you, when there is a need for more stock or parts to be ordered or if it’s going out-of-date. This helps in staying ahead, while enabling you to focus more on preventive maintenance than the more resource expensive corrective maintenance.
I hope this article was useful for you to learn more about the some of the most important things to consider before getting yourself a computerized maintenance management system and how you can use it for the growth of your business. There are so many possibilities that are unlocked with the help of this. Make the most out of it. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.
Do you have any other reservations against trying out a CMMS solution for your business? Are you using any other CMMS solution at the moment? If you are already using one, what is your experience with it and how has the results been so far? What do you think about the workflows and processes associated with it? Let us know through the comments and we would love to discuss about it with you.